SFCA Privacy Notice, Protecting your privacy
Reflecting the new EU General Data Protection Regulation (GDPR), Surrey Football Coaches Association has a new Privacy Notice
This Privacy Notice explains in detail the types of personal data we may collect about you as a member or member's guest. It also explains how we’ll store and handle that data, and keep it safe. We hope the following will answer any questions you have but if not, please do get in touch with us. It is likely that we’ll need to update this Privacy Notice from time to time. We will notify you of any significant changes, but you are welcome to come back and check it whenever you wish.
We are a not for profit, volunteer run, independent organisation. The Surrey Football Coaches Association (SFCA) aims to help develop ALL coaches at all levels, whether novice or experienced. We want to provide our members and our friends from neighbouring regions, opportunities to observe and discuss, thought provoking, innovative and educational coaching demo sessions, delivered on a regular basis by some of the best coaches in the country. We organise a wide variety of demos, delivered by a range of vastly experienced coaches from the professional, grassroots and educational side of football coaching. These sessions are specifically designed to help coaches who want to expand their understanding and knowledge of all aspects of coaching, regardless of the age and ability of the players being coached.
We only request and maintain your data with your consent. You have total control about what data we hold. A minimum set of data is mandatory if you wish to be a member of the Association, that is detailed below.
When do we collect your personal data?
You have a web subscription with us and a minimum data set is enforced at registration to ensure that you are uniquely identifiable and other members do not have access to your details. This data is as provided by you and you have access to change it at your discretion:
Additionally, gender, date of birth, address, orders and receipts for subscriptions and coaching sessions, coaching qualifications, clubs associated with, email and telephone number are all optional data you can provide and at the point of provision you control the option to share on SFCA Website (with other registered members only) any of those details or keep them private for yourself and SFCA Committee
If you are a member of an Affiliate Club (Club Coaching package) you are required to disclose that club as that club pays the subscription and we will inform that club' spoint of contact to authorise your membership.
We retain payment card or payment back information for financial audit purposes only.
Your social media username and any other social media information is not held by SFCA.
We exist for the benefit of our members. We use this information to:
We secure access to all transactional areas of our websites and apps using ‘https’ technology.
Our website is provided by a third party Simmetrics Ltd, 13 Southway, Carshalton Beeches, SM5 4HP, United Kingdom better known as myClubhouse.
Access to your personal data is password-protected, and sensitive data (such as payment card information, managed by STRIPE) is secured by SSL encryption.
We regularly monitor our system for possible vulnerabilities and attacks, and we carry out penetration testing to identify ways to further strengthen security.
How long will we keep your personal data?
Whenever we collect or process your personal data, we’ll only keep it for as long as is necessary for the purpose for which it was collected. At the end of that retention period, your data will be deleted completely .
We hope this Privacy Notice has been helpful in setting out the way we handle your personal data and your rights to control it.
If you have any questions that haven’t been covered, please contact our Data Protection Officer who will be pleased to help you:
Email us on https://www.surreyfootballcoachesassociation.com/Home/ContactUs or via the link on our Home Page
MyClubhouse is registered with the ICO for the purposes of Data Protection. myClubhouse is classed as the “Data Processor”. SFCA are classed as the “Data Controller”. myClubhouse is GDPR compliant.